Common Task In Microsoft EXCEL

Common Task In Microsoft EXCEL

The Following Lists Contain CTRL Combinatoin Shortcut Keys, F Unctoin Keys, And Some Other Common Shortcut Keys, Along  With Descriptions Of Their Functionality.

CTRL Combination Shortcut Keys.

To Do This	Press
Unhides Any Hidden Rows Within The Selection.	CTL+SHIFT+(
Unhides Any Heddin Columns Within The Selection.	CTRL+SHIFT+)
Applies The Outline Border To The Selected Cells.	CTRL+SHIFT+&
Removes The Outline Border From The Selected Cells.	CTRL+SHIFT+_
Applies The General Number Format.	CTRL+SHIFT+~
Applies The Currency Format With Two Decimal Places. (Negative Numbers In Parentheses)	CTRL+SHIFT+$
Applies The Percentage Format With No Decimal Palces.	CTRL+SHIFT+%
Applies The Exonential Number Format With Two Decimal Places.	CTR+SHIFT+^
Applies The Date Format With The Day, Month, And Year.	CTRL+SHIFT+#
Applies The Time Format With The Hour And Minute, And AM Or PM.	CTRL+SHIFT+@
Applies The Number Format With Two Decimal Places, Thousands Separator, And Minus Sign(-) For Negative Balues.	CTRL+SHIFT+!
Selects The Current Region Around The Active Cell ( The Data Area Enclosed By Blank Rows And Blank Columns). In A Pivottable, It Selects The Entire Pivot Table Report.	CTRL+SHIFT+*
Enters The Current Time.	CTRL+SHIFT+:
Copies The Value From The Cell Above The Active Cell Into The Cell Or The Formula Bar.	CTRL+SHIFT+”
Displays The Insert Dialog Box To Insert Blank Cells.	CTRL+SHIFT+PLUS(+)
Display The Delete Dialog Box To Delete Cells.	CTRL+MINUS(-)

To Do This	Press
Enters The Current Date.	CTRL+;
Alternates Between Diplaying Cell Values And Displaying Formulas In The Worksheet.	CTRL+`
Copies A Farmula From The Cell Above The Active Cell Into The Cell Or The Formula Bar	CTRL+ I
Display The Format Cells Dialog Box.	F+1
Applies Or Removes Bold Formating.	CTRL+2
Applies Or Removes Italic Formating.	CTRL+3
Applies Or Removes Underlining.	CTRL+4
Applies Or Removes Strike Through.	CTRL+5
Alternates Between Hiding Objects, Displaying Objects, And Displaying Place Holders For Objects.	CTRL+6
Display Or Hides The Outlines Symbols	CTRL+8
Hides The Selected Rows.	CTRL+9
Hides The Selected Columns.	CTRL+0
Selects The Sentire Worksheet. If The Worksheet Contains Data, CTRL+A Selects The Current Region. Pressing CTRL+A A Second Time Selects The Current Region And Its Summary Rows. Pressing CTRL+A A Third Time Selects The Entire Worksheet. When The Insertion Point Is To The Right Of A Fuction Name In A Formula, Displays The Function Arquments Dialog Box. CTRL+SHIFT+A Inserts The Argument Names And Parentheses When The Instetion Point Is To The Right Of A Function Names In A Formula.	CTRL+A
Applies Or Moves Bold Formating	CTRL+B

TO Do This	Press
Copies The Select Cell. CTRL+C  Followed By Another CTRL+C Displays The Clipboard.	CNTRL+C
Uses The Fill Down Command To Copy The Contents And Format Of The Top Most Cell Of A Selected Range Into The Cells Below.	CTRL+D
Displays The Find And Replace Dialog  Box, With The Find Tab Selected. SHIFT+F5 Also Displays This Tab, While SHIFT+F4 Repeats The Last Find Action CTRL+SHIFT+F Open The Format Cells Dialog Box With The Font Tab Selected.	CTRL+F
Display The Go To Dialog Box. F5 Also Display This Dialog Box.	CTRL+G
Display The Find And Replace Dialog Box, With The Replace Tab Selected.	CTRL+H
Applies Or Removes Italic Formating.	CTRL+I
Displays The Insert Hyperlink Dialog Box, For New Hyperlinks Or The Edit Hyperlink Dialog Box For Selected Exiting Hyperlinks.	CTRL+K
Create A New, Blank Workbook	NTRL+N
Displays The Open Dialog Box To Open Of Find A File. CTRL+SHIFT+O Select All Cells That Contain Comments.	CTRL+O
Displays The Print Dialog Box. CTRL+SHIFT+P Opens The Format Cells Dialog Box With The Font Tab Selected.	CTRL+P
Uses The Fill Right Command To Copy The Contents And Format Of The Left Most Cell Of A Selected Range Into The Cells To The Right.	CTRL+R

To Do This	Press
Save The Active File With Its Current File Name, Location, And File Format.	CTRL+S
Displays The Create Table Dialog Box.	CTRL+T
Applies Or Removes Underlining. CTRL+SHIFT+U Switches Between Expanding And Collapsing Of The Formula Bar.	CTRL+U
Insert The Contents Of The Clipboard At The Insertion Point And Replaces Any Selection. Available Onlyafter You Have Cut Or Copied An Object, Text, Or Cell Contents. CTRL+ALT+V Displays The Paste Special Dialog Box. Avlaible Only After You Have Cut Or Copied An Object, Text, Or Cell Contents On A Worksheet Or In Another Program.	CTRL+V
Close The Selected Worksbook Window.	CTRL+W
Cuts The Selected Cells.	CTRL+X
Repeats The Last Command Or Action If Possible.	CTRL+Y
Use The Undo Command To Revers The Last Command Or To Delete The Las Entry That You Typed. CTRL+SHIFT+Z Uses The Undo Or Redo Command To Revers Or Restore The Last Automatic Correction When Quto Correct Smart Tags Are Displyed.	CTRL+Z

Function Keys

Description	Key
Displays The Microsoft Office Excel Help Task Pane.                          CTRL+F1 Displays Or Hides The Ribbon,  A Component Of The Microsoft Office Fluent User Interface. ALT+F1 Creates A Chart Of The Data In The Current Range. ALT+SHIFT+F1 Insert A New Worksheet.	F1
Edit The Active Cell And Position The Insertion Point At The End Of The Cell Contents, It Also Moves The Insertion Point Into The Formula Bar When Editing In A Cell Is Turned Off. Shift=F2 Adds Or Edits A Cell Comment. CTRL+F2 Displays The Print Preview Window.	F2
Display The Paste Name Dialog Box. SHIFT+F3 Displays The Insert Function Dialog Box.	F3
Repeats The Last Command Or Action, If Possible. CTRL+F4 Closes The Selected Workbook Window.	F4
Displays The Got To Dialog Box. CTRL+F5 Restores The Window Size Of The Selected Workbook Window.	F5
Switches Between The Worksheet, Ribbon, Task Pane And Zoom Controls. In A Worksheet That Has Been Split (View Menu, Manage This Window, Freeze Panes, Split Window Command ), F6 Includes The Split Panes When Switching Between Panes And The Ribbon Area. SHIFT+F6 Switches Between The Worksheet, Zoom Control, Task Pane, And Ribbon. CTRL+F6 Switches To The Next Workbook Window When More Than One Workbook Window Is Open.	F6

Description	Key
Displays The Spelling Dialog Box To Check Spelling In The Active Worksheet Or Selected Rang. CTRL+F7 Performs The Move Command On The Workbook Window When It Is Not Maximized . Use The Arrow Keys To Move The Window And When Finished Press ENTER, Or ESC To Cancel	F7
Turns Exeted Mode On Or Off. In Extend Mode, Extended Selection Appears In The Status Like And The Arrow Keys Extend The Selection. SHIFT+F8 Enables You To Add A Nonadjacent Cell Or Range To A Selection Of Cells By Using The Arrow Keys. CTRL+F8 Performs The Size Command (On The Control Menu For The Workbook Window) Wgen A Workbook Is Not Maximized. ALT+F8 Displays The Macro Dialog Box O Create, Run, Edit Or Delete A Macro.	F8
Calculates All Worksheets In All Open Workbooks. SHIFT+F9 Calculates The Action Worksheet. CTRL+ALT+F9 Calculates All Worksheets In All Open Workbooks, Regardless Of Whether They Have Changed Since The Last Calculation. CTRL+ALT+SHIFT+F9 Rechecks Dependent Formula, And Then Calculates All Cells In All Open Workbook, Incliding Cells Not Marked As Needing To Be Calculated. CTRL+F9 Minimizes A Workbook Window To An Icon.	F9
Turns Key On Or Off. SHIFT+F10 Displays The Shortcut Menu Or Message For A Smart Tag. If More Than One Smart Tag Is Prsent, It Switches To The Next Smart Tag And Displays Its Menu Or Messages. CTRL+F10 Maximizes Or Restores The Selected Workbook Window.	F10
Create A Chart Of The Data In The Current Range. SHIFT+F11 Insert A New Worksheet. ALT+F11 Opens The Microsoft Visual Basic Editor, In Which You Can Create A Macro By Using Visual Basic For Applications (VBA)	F11
Displays The Save As Dialog Box.	F12

Other Useful Shortcut Keys

Description	Key
Move One Cell Up, Down Left, Or Right In A Worksheet. CTRL+ARROW KEY Moves To The Edge Of The Current Data Region (Data Region: A Range Of Cells That Contains Data And That Is Bounded By Empty Cells Or Datasheet Borders.) In A Worksheet. SHIFT+ARROW KEY Extend The Selection Of Cells By One Cell. CTR+SHIFT+ARROW KEY Extend The Selection Of Cells To The Last None Blank Cell Is Blank, Extend The Selection To The Next Nonblank Cell. LEFT ARROW Or RIGHT ARROW Selects The Tab To The Left Or Right When The Ribbon Is Selected. When A Submenu Is Open Or Selected, These Arrow Keys Switches Between The Main Menu And The Submenu. When A  Ribbon Tab Is Selected, These Keys Navigate The Tab Buttons. DOWN ARROW OR UP ARROW Selected The Next Or Previous Command When A Menu Or Submenu Is Open. When A Ribbon Tab Is Selected, These Keys Navigate Up Or Down The Tab Group. In A Dialog Box, Arrow Keys Move Between Options In An Open Drop-Down List, Or Between Options In A Group Of Options. DOWN ARROW Or ALT+DOWN ARROW Opens A Selected Drop-Down List	ARROW KEYS
Delete One Character To The Left In The Formula Bar. Also Clears The Content Of The Active Cell. In Cell Editing Mode, It Deletes The Charater To The Left Of The Insertion Point.	BAKSPACE
Removes The Cell Contents (Data And Formulas) From Selected Cells Without Affecting Cell Formats Or Comments. In Cell Editing Mode, It Deletes The Character To The Right Of The Insertion Point.	DELETE
Moves To The Cell In The Lower-Right Corner Of The Window When SCROLL LOCK Is Turned On. CTRL+END Moves To The Last Cell On A Worksheet, Is The Lowest Used Row Of The Rightmost Used Column. If The Cursor Is In The Formula Ba, CTRL+END Moves The Cursor To The End Of The Text. CTRL+SHIFT+END Extends The Selection Of Cells To The Last Used Cell On The Worksheet (Lower-Right Corner). If The Cursor Is In The Formula Bar, CTRL+SHIFT+END Selects All Text In The Formula Bar From The Cursor Position To The End---This Does Not Affect The Height Of The Formula Bar.	END
Completes A Cell Entry From The Cell Or The Formula Bar, And Selects The Cell Below By Defaults. In A Data Form, It Moves To The First Field In The Next Record. Open A Selected Menu (Press F10 To Activate The Menu Bar) Or Performs The Action For A Selected Command. In A Dialog Box, It Performs The Action For The Default Command Button In The Dialog Box(The Botton With The Bold Outline, Often The OK Button). ALT+ENTER Starts A New Line In The Same Cell. CTRL+ENTER Fills The Selected Cell Range With The Current Entry. SHIFT+ENTR Copletes A Cell Entry And Selects The Cell Above	ENTER
Cancels An Entry In The Cell Or Formula Bar. Close An Open Menu Or Submenu, Dialog Box,  Or Message Windown. It Also Closes Full Screen Mode When This Mode Has Been Applied, And Returns To Normal Screen To Display The Ribbon Abd Status Bar Again.	ESC
Moves To The Beginning Of A Row In A Worksheet. Moves To The Cell In The Upper-Left Corner Of The Window When SCROLL LOCK Is Turned On. Selects The First Command On The Menu When A Menu Or Submenu Is Visible. CTRL+HOME  Moves To The Beginning Of A Worksheet. CTRL+SHIFT+HOME  Extend The Selection Of Cells To The Beginning Of The Worksheet.	HOME
Moves One Screen Down In A Worksheet. ALT+PAGE  DOWN Moves One Screen To The Right In A Worksheet. CTRL+PAGE  DOWN Moves To The Next Sheet In A Worksheet. CTRL+SHIFT+PAGE DOWN Selects The Current And Next Sheet In A Worksheet.	PAGE  DOWN
Moves One Screen Up In A Worksheet. ALT+PAGE UP Moves One Screen To The Left In A Worksheet. CTRL+PAGE UP Moves To The Previous Sheet In A Workbook. CTRL+SHIFT+PAGE UP Selects The Current And Previous Sheet In Workbook.	PAGE UP
In A Dialog Box, Performs The Action For Selected Button, Or Selected Or Clear A Check Box. CTRL+ SPACEBAR Selects An Entire Column In A Worksheet. SHIFT+SPACEBAR Selects An Entire Row In A Worksheet. CTRL+SHIFT+SPACEBAR Selects  The Entire Worksheet. Ø  If The  Worksheet Contains Data, CTRL+SHIFT+SPACEBAR Selects The Current Region. Pressing CTRL+SHIFT+SPACEBAR A Second Time Selects The Current Region And Its Summary Row. Pressing CTRL+SHIFT+SPACEBAR A Third Time Selects The Entire Worksheet. Ø  When An Object Is Selected, CTRL+SHIFT+SPACEBAR Selects All Object On A Worksheet. ALT+SPACEBAR Displays The Control Menu For The Microsoft Office Excel Window.